Location:
Job Description:
Virtual Assistant - Accounts Assistant and Bookkeeping
PERMANENT AU DAYSHIFT, WFH-PHILIPPINES
Client : AU Legal firm
Will start at 30 hours a week
$10 AUD per hour (Negotiable) Reporting to Principal / Managing Lawyer / Operations Lead, as directed Core standard Accurate, confidential, practical and outcome-focused work
Role purpose: Support accurate financial administration, bookkeeping, accounts processing and reporting, with particular attention to confidentiality, precision, Australian requirements, Xero and legal-practice workflows.
About the roleWe are seeking a reliable Virtual Assistant - Accounts Assistant and Bookkeeping professional to maintain accurate financial records, assist with budgets and reports, process invoices and support day-to-day finance administration.
Precision, confidentiality and timely reporting are essential. The role will support bookkeeping, accounts payable and receivable, reconciliations, payroll assistance, vendor and client communications, and administrative tasks connected with finance operations.
Key objectives
- Maintain accurate financial records and reduce errors in accounts processing.
- Support timely invoicing, payment follow-up, reconciliations and reporting.
- Ensure finance-related documents and records are organized, complete and easy to audit.
- Assist with compliance-sensitive workflows, including Australian finance requirements and legal-practice accounting needs where applicable.
- Provide dependable administrative support to reduce pressure on leadership and professional staff.
Bookkeeping and accounting support
- Enter and review financial transactions accurately, including journal entries, expense records and spreadsheet data.
- Perform bookkeeping tasks and bank reconciliations.
- Support accounts receivable, accounts payable and payroll administration.
- Upload invoices from email and supporting documents into Xero.
- Prepare and send weekly Xero reports identifying pressing items, overdue invoices, unreconciled transactions and follow-up actions.
- Prepare quarterly reports and assist with year-end audit or accountant requests.
- Reconcile invoices and identify discrepancies from suppliers, vendors and clients.
- Create, update and maintain expense reports and reimbursement records.
- Process reimbursement forms and maintain supporting documentation.
- Communicate professionally with vendors, clients and customers about invoices, payments and accountqueries by email or phone.
- Escalate unusual, disputed, confidential or urgent financial matters promptly.
- Assist with debt recovery management, including maintaining records of follow-up actions and payment status.
- Maintain confidentiality when handling financial, client and business information.
- Assist with ad hoc administrative tasks connected with finance, records, onboarding and internal operations.
- Support induction portal management and onboarding administration as required.
- Maintain organized electronic records for finance documents, invoices, reports and correspondence.
- Use Xero, Microsoft Office and other relevant systems accurately and consistently.
- Support Smokeball-related finance or matter administration where applicable.
- Work experience as an Accounting Assistant, Bookkeeping As